- Meetings & Events
- Members Only
|Speakers - Audio/Visual Presentation Guidelines|
A technician from our audio/visual company will be available in the Speaker Ready Room to assist you with placing your presentation on the laptop computer. Your presentation will then be available in your session room in time for the start of your session.
Your Scheduled Check-In Time
If Your Presentation Date/Time is….. Then Your Scheduled Check-In Time is…
*All pre-meeting workshop presenters are to report to their meeting room thirty (30) minutes in advance of the beginning of the session. They do not need to check-in at the Speaker Ready Room. All other speakers’ need to report to the Speaker Ready Room (does not apply to poster presenters).
The Speaker Ready Room will be open at the following times:
Arrive at least 15-20 minutes prior to your session (not your presentation time) in order to become familiar with the meeting room. There will be a technician from CMI Communications checking in with you at the session room. There will not be a technician in the meeting room during the session, but they will be available on call.
Check-in with the session chair so that she/he knows you are present.
The following audio/visual equipment will be available in your meeting room:
If you do not want attendees to post your slide content on social media, please add the words "Do Not Post" to each of your slides.
Microsoft Software Installed:
Additional Software Installed:
*This version of MS Office will operate files from earlier editions.
Preparing Your Presentation
A. Make sure that you can read your slides from at least ten feet from your computer screen. If you can't read it from there, people in the back of the room won't be able to read it either. A constant complaint from attendees is too much information on a slide.
B. Use contrasting colors for the text and the background so the text will be easy to read. Dark backgrounds and white text works best when projected.
C. Use font size large enough to be seen from the back of the room where the presentation will be held. A font size of 24-point or larger is recommended.
D. Avoid using non-standard fonts. Standard fonts include Geneva, Times New Roman, Helvetica.
E. Use short phrases and sentences to convey your message.
F. Use simple or no slide transitions. Too many different transitions will distract your audience from the subject of the presentation.
G. Avoid cluttering the slides with too much text or graphics. Your audience should hear what you have to say and not be distracted by a busy screen.
H. Keep text simple and easy to read by not using many different text effects such as bold, italics, underlining, larger font size for emphasis within a sentence, or a different font all on the same slide.
I. If there is a video attached to your presentation, make sure that it is embedded in PowerPoint and not on your desktop. You should also arrive at your session room well in advance to confirm your video is playing properly. PowerPoint will only play a .WMV file format. You may need to convert or play a .MOV file outside of PowerPoint.
Tips for Macs
1) Add the file extension .ppt to your presentation.
2) If you are using Apple's application "Keynote" or the older "AppleWorks" be sure to save your presentation either as a PowerPoint compatible file, or as a PDF document. Keep in mind that if you save your presentation as a PDF file you will not be able to edit it on site.
3) If you plan to use your own MacBook onsite for your presentation, please make sure you have your monitor adapter with you; Mini-Display Port to VGA or DVI to VGA depending on which model MacBook you use.